> ## Knowledge Base Index
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> Use this file to discover available pages before exploring further.
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# Katalyz Recording

**Katalyz Recording** records and transcribes your sales meetings — and embeds them directly in your rooms so your buyers can revisit conversations at their own pace.

> ⚠️ **Paid module — €25 per user per month**, on top of the Core plan. Per seat, never discounted. Transcription draws on your workspace's AI credits. To add it, go to **Settings → Workspace → Plan & Billing → Modules** and click **Request to add**.

> [SCREENSHOT: A room with an embedded meeting recording showing transcript and playback controls]

## What it does

### Auto-record your meetings
Katalyz Recording joins your Google Meet, Zoom, or Microsoft Teams calls as a notetaker bot. It records the audio and video.

Configuration: **Settings → Meetings**, set **Auto-record meetings** to:
- **Always** — join every meeting
- **Never** — never join automatically
- **Ask me every time** — prompt before each call

### Transcribe everything
After the meeting, the recording is transcribed into searchable text. Speakers are identified (where possible) and timestamps are preserved.

### Embed in rooms
Add a **Recording widget** to any room section. Link it to a specific meeting. Your buyer can then:
- **Replay** the recording
- **Read the transcript**
- **Jump to specific moments** using timestamps
- **Search the transcript** for specific phrases

This is gold for:
- **Passing the baton** between AE and CSM (no "what did they actually say" guesswork)
- **Sharing demos** with buyer stakeholders who missed the original call
- **Re-referencing pricing conversations** — your buyer can re-listen without asking

## Configure your notetaker

1. Go to **Settings → Meetings**.
2. Set a **Notetaker name** — this is what your buyers see when the bot joins the call (e.g. *"Charles' Notetaker"*, *"Katalyz AI Notetaker"*).
3. Set **Auto-record meetings** to Always, Never, or Ask me every time.
4. Optionally create **Summary prompts** — reusable instructions for how transcripts get summarized (e.g. *"Focus on action items and pricing discussions"*). One is the default; others can be picked per meeting.

![Meetings settings with notetaker name, auto-record dropdown, and summary prompts](https://storage.crisp.chat/users/helpdesk/website/-/5/5/4/8/554891f22af0b400/meeting-settings-full_cqv4f1.png)

## What it costs

The module is a flat **€25 per user per month** — no per-meeting fee. **Transcription** uses AI credits from your workspace balance (see [How credits work](https://katalyz.crisp.help/en/article/how-credits-work-1rardw9/)).

## AI on top of your recordings

Once a meeting is transcribed, the Katalyz assistant can:
- write the **AI Summary** (objective and next steps) you see on the recording,
- **auto-fill the linked room's fields** — deal value, stage, stakeholders, competitors — each value traced to the moment in the call (see [Auto-filling room fields from recordings](https://katalyz.crisp.help/en/article/auto-filling-room-fields-from-recordings-149b15o/)),
- summarise **today's meetings** from the Home page,
- feed **room generation** when you attach meetings to a brief.

## Supported calendars and meeting platforms

| Calendar | Meeting platforms |
|---|---|
| Google Calendar | Google Meet, Zoom, Microsoft Teams |
| Microsoft 365 | Zoom, Teams, Google Meet |

Connect your calendar in **Settings → Integrations** to enable auto-join.

## Privacy & legal

Recording meetings has legal implications that vary by jurisdiction:
- Some regions (EU, California, some US states) require **consent from all participants** before recording
- Best practice: **inform participants** at the start of the call that a bot is present and recording
- Katalyz displays a visible bot name on the call so participants can see they're being recorded

For regulated industries, consult legal counsel before turning on auto-record.

## Data retention

- **Recordings and transcripts** are retained for the lifetime of your Katalyz workspace
- **Deletion on request** — contact **contact@katalyz.co** to delete specific meetings

## Alternative: external recording tools

If you already use **Modjo**, **Gong**, or **Claap**, you can integrate those instead — see their respective integration articles. External recordings can be embedded in rooms via the Recording widget too.

Use Katalyz Recording if:
- You want one tool for recording, transcript and room content
- You want zero setup beyond a calendar connection
- Your team doesn't have a meeting intelligence tool yet

Use Modjo/Gong/Claap if:
- You already have the tool and a workflow
- You need advanced meeting analytics (call coaching, talk ratio, etc.)
- Your team standardized on a specific vendor

## Related articles
- [Modules: Katalyz Recording and Katalyz Signature](https://katalyz.crisp.help/en/article/modules-katalyz-recording-and-katalyz-signature-ftaltd/)
- [Recording widget](https://katalyz.crisp.help/en/article/recording-widget-1wz74ec/)
- [Connecting Google Workspace](https://katalyz.crisp.help/en/article/connecting-google-workspace-7g7rio/)
- [Connecting Microsoft 365](https://katalyz.crisp.help/en/article/connecting-microsoft-365-du15ia/)