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# Tracking signature status

Once you've sent an envelope, you'll want to know where it is in the signing process — without chasing people over email.

![Signatures page showing the Pending tab with a list of envelopes and their status badges](https://storage.crisp.chat/users/helpdesk/website/-/5/5/4/8/554891f22af0b400/envelope-status-modal_lzyn1v.png)

## The Signatures page

Click **Signatures** in the left sidebar. The header counts *{n} envelopes in total* and offers two buttons: **Templates** (with the number of templates you have) and **+ New envelope**.

Three tabs, each with its count:

| Tab | What it lists |
|---|---|
| **Pending** (default) | Envelopes still moving — drafts and envelopes awaiting signatures |
| **My inbox** | Envelopes where *you* are a signer or approver and still have to act. The subtitle reads *{n} envelopes need your signature* or *Nothing waiting on you* |
| **Completed** | Envelopes that reached a final state — Signed, Declined, Expired or Voided |

Above the list: a **Search by title** box and a **Filters** popover with three groups — **Room** (including **No room (org-level)**), **Signer** and **Status** — plus **Clear**.

Each row shows the envelope title, *{n} docs*, *{signed}/{signers} signed*, the deadline if any, what it's linked to (room, deal or account — or **No link**) and its status badge. Click a **Draft** to go back into the editor; click a sent envelope to open its status view.

Empty states read *No envelopes awaiting signature*, *You're all caught up* (inbox) and *No completed envelopes*.

## Envelope statuses

| Status | Meaning | Can you edit? |
|---|---|---|
| **Draft** | Being prepared; not yet sent | Yes, fully |
| **Awaiting signatures** | Sent — at least one recipient still has to act | No — content is locked; you can void it |
| **Signed** | Every signer has signed. The sealed PDF is available | Read-only |
| **Declined** | A recipient declined to sign | Read-only |
| **Expired** | The signing deadline passed before completion | Read-only |
| **Voided** | You voided the envelope before completion | Read-only |

Signed, Declined, Expired and Voided are final — an envelope never leaves them. To restart, create a new envelope (a [signature template](https://katalyz.crisp.help/en/article/signature-templates-ybd6ym/) makes that quick).

## Recipient statuses

Inside an envelope, each recipient carries their own status:

| Status | Meaning |
|---|---|
| **Pending** | Notified, hasn't opened the envelope yet |
| **Waiting** | Not their turn yet (sequential signing only) |
| **Viewed** | Opened the envelope but hasn't completed their part |
| **Signed** | Signed or approved — the row also shows *Signed {date}* |
| **Declined** | Refused to sign |

## The envelope view

Click a sent envelope — on the Signatures page or on the widget in the room — to open its status view:

- A **Progress** bar: *{signed} of {signers} signed · {percent}%*
- **Recipients** — each with their role, email, status pill and signing date; your own row is tagged **You**
- **Documents** — the files in the envelope
- **Deadline**, when one is set

If you are a signer or approver whose turn it is, the footer offers **Sign now** (or **Approve**).

![Envelope status view with progress bar and recipient list](https://storage.crisp.chat/users/helpdesk/website/-/5/5/4/8/554891f22af0b400/signatures-page-pending_eimf4c.png)

## Inside the room

The signature widget shows the same information at a glance: status badge, *{n} of {m} signed*, deadline, order, and a progress bar while the envelope is awaiting signatures. Recipients see a **Sign** button; once the envelope is **Signed**, everyone in the room sees **Download signed copy**.

## Reminders

Reminders are configured when you set up the envelope (**Setup** tab → **Enable Automatic Reminders**): a first reminder *n* days after sending, then repeated every *n* days, to recipients who haven't completed yet.

If a signer is dragging their feet, follow up where they already are — a comment or a message in the room usually lands better than another automated email.

## Related articles
- [Adding a signature block to a room](https://katalyz.crisp.help/en/article/adding-a-signature-block-to-a-room-u85qg0/)
- [Downloading a signed document](https://katalyz.crisp.help/en/article/downloading-a-signed-document-6cnhv3/)
- [Voiding an envelope](https://katalyz.crisp.help/en/article/cancelling-an-envelope-kj2wi/)
- [A signer didn't receive the email](https://katalyz.crisp.help/en/article/a-signer-didnt-receive-the-signing-email-1f4cbmi/)