Articles on: Admin & workspace

Full permissions matrix

The complete reference for who can do what in Katalyz, across both org roles (workspace-wide) and room roles (per room).


This is a reference article. For plain-language summaries, see Org roles and Room roles.


How to read this


Two layers combine to determine what a user can do:


  1. Org role — workspace-wide:
    • Admin — full access to everything; always overrides room role
    • Pro — paid seat; standard creator/seller permissions
    • Basic — free seat; view-only with light task interactions
    • Buyer — external guest; rights depend on the room role they're given
  3. Room role — set per room: Owner, Editor, Commenter, Viewer


Owner is not an invitable role. Every room has exactly one Owner, set at creation and changed only by transferring ownership. The three roles you can actually assign when inviting someone are Editor, Commenter and Viewer.


Tables below show what a Pro user can do at each room role. Differences for Admin, Basic, and Buyer are listed in the notes that follow.



Workspace & Dashboard (org role only)


Action

Admin

Pro

Basic

Buyer

View the dashboard

✅

✅

✅

❌

Create a room

✅

✅

❌

❌

View any room in the workspace

✅

❌

❌

❌

View rooms they have access to

✅

✅

✅

✅

Delete any room

✅

❌

❌

❌

Delete own rooms

✅

✅

❌

❌

Update any room

✅

❌

❌

❌

Update own rooms

✅

✅

❌

❌

Update any room's stage

✅

❌

❌

❌

Archive a room (request)

✅

❌

❌

❌



Room actions — Pro user


Room title, logo, stage


Action

Owner

Editor

Commenter

Viewer

Update room stage (pipeline)

✅

✅

❌

❌

Update room title

✅

✅

❌

❌

Update room logo (prospect logo)

✅

✅

❌

❌

Update room access settings

✅

❌

❌

❌

Update room language

✅

❌

❌

❌


Room pages & parameters


Action

Owner

Editor

Commenter

Viewer

View room activity / analytics

✅

✅

❌

❌

Access room parameters

✅

✅

❌

❌

Access participants page

✅

✅

❌

❌

Show / hide pages from buyers

✅

✅

❌

❌


Participants management


Action

Owner

Editor

Commenter

Viewer

Invite Editor

✅

✅

❌

❌

Invite Commenter

✅

✅

✅

❌

Invite Viewer

✅

✅

✅

✅

Remove participants

✅

✅

❌

❌

Edit participants (change role, etc.)

✅

✅

❌

❌


Content — pages, sections, widgets


Action

Owner

Editor

Commenter

Viewer

Leave comments on any section

✅

✅

✅

❌

Edit page content (sections & widgets)

✅

✅

❌

❌

Edit steps (top-level action items)

✅

✅

❌

❌

Edit tasks inside steps

✅

✅

✅

❌

Edit content blocks attached to steps / tasks

✅

✅

❌

❌

Add or remove Steps widgets

✅

✅

❌

❌

Edit Field widget values

✅

✅

❌

❌

Update step default fields (status, due date, assignees defaults)

✅

✅

❌

❌


Task progress & assignment


Action

Owner

Editor

Commenter

Viewer

Mark a step / task as done

✅

✅

✅

❌

Update step / task assignees

✅

✅

✅

❌


Everyone from Commenter up can complete steps/tasks and reassign them, including Buyers and Basic users. This is intentional — mutual action plans only work if both sides can actively manage progress. Viewer is the exception: it is a strictly read-only role, so a Viewer can follow the action plan but not move it.



Differences by org role


Admin — full override


Admins ignore the room-role tables above. Whatever their room role (or even no room role at all), they behave as if they were the Owner on every action.


If you want to give an Admin read-only access to a specific room, you'd need to first downgrade their org role to Pro — there's no per-room way to scope an Admin down.


Basic — view + light action-plan actions only


A Basic seat ignores the room-role tables above for almost everything. Regardless of room role, a Basic user can only:


  • View rooms they've been added to
  • Leave comments when they're a Commenter
  • Invite Commenters and Viewers when they're a Commenter — or Viewers only when they're a Viewer
  • Edit tasks inside steps when they're a Commenter
  • Mark steps / tasks as done, and update step / task assignees, when they're a Commenter


That's it. No content editing, no inviting Editors, no managing participants, no access to analytics or parameters. A Basic user sitting at Viewer can do none of the above beyond viewing — Viewer is strictly read-only.


Buyer — what a buyer can do


A Buyer can never be Owner of a room (the Owner must be a workspace member). Depending on the room role they're given:


As an Editor, a Buyer can:

  • View the room
  • Edit page content (sections & widgets)
  • Edit steps and tasks in the action plan
  • Edit content blocks attached to steps / tasks
  • Leave comments on any section
  • Invite other Editors, Commenters or Viewers
  • Mark steps / tasks as done and change their assignees


As a Commenter — the default role for buyers you invite — a Buyer can:

  • View the room
  • Leave comments on any section
  • Edit tasks inside steps
  • Invite other Commenters and Viewers
  • Mark steps / tasks as done and change their assignees


As a Viewer, a Buyer can:

  • View the room
  • Invite other Viewers


A Viewer cannot comment, cannot complete or reassign steps / tasks, and cannot edit anything — it's the role for someone who should be informed rather than involved (an exec sponsor, a legal reviewer on a read-only pass). If you want a buyer who can actually respond in the room, invite them as a Commenter.


In all cases, a Buyer never has access to room parameters, activity / analytics, participants management, or structural settings (title, logo, stage, language, access, adding/removing Steps widgets, Field widget values).


Updated on: 01/10/2026

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