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Booking a meeting

There are two ways to book time with the seller's team from a room: a Scheduler block embedded in the page, or the booking link on a person's contact card. Which one you see depends on what the sender put in the room.


The Meeting block you may also find in a room is different: it shows an existing meeting (past or upcoming) with its recording, AI summary and transcript. It isn't a scheduling tool.


Option 1 — the Scheduler block


If the sender added a Scheduler, you'll see a card with the meeting title (e.g. Intro call), its length (30 min meeting), who you'll meet (with …) and where (Google Meet, a video link…), next to a day strip and a list of time slots.


  1. Pick a day in the strip (the next five working days are shown).
  2. Pick a time — the button changes from Select a time to Confirm 10:30 AM.
  3. Click to confirm. The card switches to You're booked, with the date and time.


Need to change it? Click Reschedule on the confirmation card and pick again. If a day shows "No times available this day.", try another day.


[SCREENSHOT: Scheduler block in a room with a day selected and a time slot highlighted]



Look for a contact card or Contact widget in the room — typically in a "Your team", "Next steps", or footer section. If the person has added a booking link (Cal.com, Calendly, HubSpot Meetings, etc.) to their profile, a Book button appears on their card.


Click it — their external booking tool opens in a new tab. Pick your slot with their provider; you get the calendar invite by email as usual.



If you can't find either


  • The sender may not have added a Scheduler, and the person's card may have no booking link yet.
  • The Scheduler may read Connect your calendar — that means the sender hasn't finished setting it up on their side.


In either case, the simplest move is to reply to your contact by email (or send them a message from the room) to find a time.


Reschedule or cancel


  • Scheduler block — click Reschedule on the confirmation card.
  • External booking tool — use the link in the calendar invite you received; most tools let you reschedule or cancel from there. Or respond to the invite from Google Calendar / Outlook with "Propose new time".


Updated on: 01/10/2026

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