Embedding meeting recordings in rooms

Meeting recordings transform rooms from static proposals into dynamic deal narratives. Buyers can re-listen to demos, reference specific moments, or share with colleagues. Every recording — whichever tool captured it — lives on the Meetings page, and from there (or from Home) it's one click into a room.

The Meetings page — one place for all your recordings

Open Meetings from the left sidebar. The page has two panels:

• My recordings (left) — every recording Katalyz knows about, from your connected recorders, with a Search box and a Filters popover. Filters are grouped by Participants, CRM accounts, CRM deals, Dealrooms and a date range (shortcuts such as Today, or a custom range); Clear resets them.
• Upcoming meetings (right) — your calendar, grouped Today / Tomorrow. Each meeting carries a status pill (Planned, Recording, Recorded, Failed), a Record meeting button to send the notetaker (or remove it), and View record once a recording exists.

Click a recording to open it. The dialog opens on Details and has six tabs:

From Home — "Recordings to share"

When a recording integration is active, the Home page shows a Recordings to share block: recent recordings that aren't in any room yet, each with a waveform thumbnail, date and participants. Two actions per row:

• Add to room — opens a picker with Suggested rooms (same company) first, plus Search rooms… for the rest. Pick one and the recording is attached.
• ✓ ("No need to share") — dismisses the recording from the list.

All recordings in the block header jumps to the Meetings page.

Two widgets, two use cases

Inside the room editor, two widgets surface content from your recording / meeting-intelligence tools:

• Meeting widget — attaches a specific calendar meeting (past or upcoming) and automatically surfaces its recording, summary and transcript. The natural entry point when your starting thought is "I want to push this meeting into the room".
• Recording widget — attaches a recording directly (Claap, Modjo, Gong, Katalyz Recording) without going through a calendar event. Playback only — useful for content that has no meeting (an async Claap demo, etc.).

Both are added from the floating build bar (⌄ All widgets) and open a picker listing the meetings or recordings available to you.

Supported sources

The recording / summary can come from:

• Katalyz Recording — the native Katalyz notetaker, a paid module at €25 per user per month (see Katalyz Recording)
• Claap — via Claap integration
• Modjo — via Modjo integration
• Gong — via Gong integration

No source picker. You don't explicitly choose "from Claap" or "from Gong" — Katalyz relies on whichever recorder / intelligence tool is enabled at the workspace level (and on the Google / Microsoft accounts each user has connected from their profile). If Gong is enabled, your Gong calls surface; if Modjo is enabled, Modjo calls surface. To enable or change the source, go to the integration's page.

Embed a recording or a meeting from the editor

1. Open the room in edit mode.
2. Drag the Meeting or Recording widget from the floating build bar onto your page.
3. The picker opens — pick the specific meeting or recording from your list.

The recording embeds inline in the room section. With the Meeting widget, buyers can play the recording, scrub the timeline, read the transcript and jump to specific moments; with the Recording widget they get the player only.

What buyers see

What's displayed is decided by whoever added the meeting to the room. Each embedded meeting has dedicated icons to toggle:

• The recording itself (playback controls — play, pause, speed; speaker labels where identified)
• The call summary generated by the source tool

You can show both, either one, or neither. Pick per meeting based on what you want the buyer to see.

Privacy: who can see the recording

The recording is visible to every participant in the room — the same people who see other room content.

If a recording is for internal eyes only, hide the section containing it — see Hiding sections from buyers.

Which source to use

• No recorder yet — add the Katalyz Recording module; it's the only source that also powers per-meeting summary prompts (see Meeting settings)
• You already have Claap / Modjo / Gong — use the existing integration
• You have multiple tools — they all land in the same My recordings list; embed whichever recording is most relevant to each deal

Related articles

• Meeting widget
• Recording widget
• Auto-filling room fields from recordings
• Katalyz Recording
• Connecting Claap
• Connecting Modjo
• Connecting Gong

Updated on: 02/10/2026